Cool Flow AI™ Conversational Growth Automation
Turn missed calls and slow follow-ups into scheduled appointments — all on autopilot.
Why HVAC Businesses Are Losing Leads
It’s not because you're not great at what you do — it’s because you're too busy doing it. Servicing units, running calls, managing schedules, and trying to follow up with leads at night just doesn’t scale.
Cool Flow AI™ Changes That
Our AI-powered conversational growth automation system handles your incoming messages, qualifies HVAC leads instantly, and books them straight onto your calendar — so you can keep growing without burning out.
Built for HVAC Pros. Powered by AI.
Quote Requests Captured Instantly
Never miss another inquiry from your website, Google, or social media.
Auto-Scheduled Appointments
AI books site visits or calls for you — synced to your availability.
Smart Follow-Up -
Tag & Track Leads
Texts or emails cold leads and reminds warm ones — automatically.
Ready to get started?
How It Works
1. Plug In
We connect to your website, social, and CRM in minutes.
2. Let AI Chat
It answers questions, qualifies leads, and books appointments.
3. Watch Growth
You stay focused on service while Cool Flow AI™ fills your calendar.
See What Your Website Will Look Like
We build done-for-you, mobile-friendly websites customized to your business, location, and branding — ready to turn visitors into booked jobs.
What Business Owners Are Expecting
These are expectations and early reactions from business owners excited to automate their lead generation with Cool Flow AI™ CGA.
"Stop missing calls during busy season"
"If this can help us stop missing calls during busy season, it’ll pay for itself in a week." - HVAC Business Owner, Michigan
"Can follow up with quotes"
"I just need something that can follow up with quotes and remind customers automatically. If Cool Flow AI™ does that, I’m in." - Owner/Operator, Heating & Cooling Company
"Books jobs while we’re on other calls"
"Booking jobs while we’re still on other calls? That would completely change the way we operate."- HVAC Dispatcher, Southeast Michigan
"Replaces all the duct tape systems"
"I’m hoping this finally replaces all the duct tape systems we’ve been using to manage jobs, calls, and reviews." - Small Business Owner, Residential HVAC
Get 14 days of access with no commitment. No credit card required. Cancel anytime.
(A2P, Tracking Phone Number, and SMS NOT INLCUDED in free-trial)
Try Cool Flow AI™ CGA Risk-Free
monthly plan
$397/m
Mobile-friendly website customized to your business
Automated payment collection to eliminate check chasing.
Instant lead capture from your website, Google, and social media.
AI-powered appointment scheduling synced to your calendar.
Automated follow-ups via text and email.
Seamless CRM integration.
Real-time notifications for new leads and appointments.
Customizable chatbot tailored to your brand.
Analytics dashboard for performance tracking.
Priority customer support.
Potential tax deductions under the OBBB (consult your tax advisor).
No contracts - cancel anytime
annual PLAN
$4,367/y
All features included in the Monthly Plan.
Equivalent to one month free.
Potential tax deductions under the OBBB (consult your tax advisor).
No contracts - cancel anytime
Get the Clarity You Need Before You Commit
Frequently Asked Questions
Explore answers to the most common questions from business owners like you—so you can move forward with confidence.
What exactly is Cool Flow AI™?
Cool Flow AI™ is an all-in-one automation and AI-powered system built specifically for HVAC businesses. It handles estimates, appointment scheduling, lead follow-ups, review requests, and more — so you can grow without hiring extra staff.
Is this just a chatbot?
Not at all. While it includes a smart web chat widget, Cool Flow AI™ also features AI voice agents (optional), SMS/email automations, a built-in CRM, online forms, invoices, estimates, and service reminders — all connected in one system.
Will it work for emergency HVAC services or after-hours calls?
Yes! Our AI voice and chat agents can respond instantly 24/7, qualify the urgency of the request, and route the call or book an appointment if needed — even when you're off the clock.
Can I customize the system for my business and location?
Absolutely. Your Cool Flow AI™ system will be branded with your business name, colors, logo, and customized service offerings — including local service areas by ZIP code.
How long does it take to set up?
Most HVAC pros are up and running within 1–2 business days. We'll walk you through a short onboarding process, help with customization, and provide everything you need to hit the ground running.
What happens to leads that don’t respond right away?
Cool Flow AI™ automatically sends follow-ups via text and email. Our proven nurture campaigns are designed to re-engage leads, so you stay top-of-mind without lifting a finger.
Can I send invoices and collect payments through the system?
Yes! You can create custom estimates, convert them to invoices, and accept payments directly through Stripe. You can also add a service fee to cover credit card processing if desired.
Will I need to install anything?
No software installation is required. You’ll get access via your desktop and mobile app, so you can manage everything from the field, office, or your phone.
What if I already use something like Housecall Pro or Jobber?
Cool Flow AI™ can either replace or supplement those tools. It’s often more affordable, more automated, and offers AI tools they don’t — like smart chatbots and voice agents that actually engage leads in real time.
Is there a free trial?
Yes! We offer a 14-day free trial so you can test everything for yourself — no pressure, no credit card required upfront.
READY TO GIVE US A TRY?
Start Turning HVAC Leads into Clients — On Autopilot
Automate your scheduling, follow-ups, and payments — so you can focus on the installs, repairs, and service calls that matter most.
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